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Computers and TechnologyFeaturedTech

2 Easy Methods to Import PST to Office 365

Since the initial release of Office 365, users are attracted to its advanced features, and many users are shifting into it from their existing email clients. Many Outlook users are also seeking methods to import PST to Office 365 as users can subscribe to Outlook within the Office 365 subscription.

Here in this write-up, I’ll describe two easy methods to import PST to Office 365. But before that, I’ll mention a few persuasive reasons for PST to Office 365 migration.

Why Pick Office 365 over Outlook?


  • As I’ve mentioned above, users can subscribe to Outlook within Office 365 with other Office 365 core applications.
  • Office 365 has an auto-update facility that means it always stays up-to-date, and users do not need to pay for updated features.
  • Microsoft stores Office 365 data on the cloud that is universally accessible. Hence users can access their Office 365 data anytime and anywhere by connecting with the internet. It might also be the main reason for Outlook PST to Office 365 migration.
  • Office 365 has more advanced security features as compared to Outlook. If you’re a bit techy, you might know that Outlook uses the CRC32 Hash algorithm to secure PST files with passwords. CRC32 Hash algorithm can be easily broken using third-party tools.

These are the few but important points that tilt the Outlook users towards Office 365 and raise the need for a method to import PST to Office 365 mailboxes.
Now we’ll move forward with the solutions that will come in handy to accomplish your PST to Office 365 migration. Let’s start with the hand-operated one.

Take PST Files Emails into Your Office 365 Account

It is a Microsoft-provided method named the Network Upload method. Pursue the below-given process. I had divided the manual process into four phases so it can be easy to understand for everyone. In the first phase, we’ll take Import/export permission that will take 24 hours to change, and then we’ll move to the 2nd phase, set up AzureAzCopy. In the 3rd phase, create a PST to Office 365 import job. And then, we’ll filter out unwanted data in 4th phase.


  • Open and sign in to your Office 365 account. Make sure you’ve Administrator rights.
  • Then, click on the Admin option and then click the Permission option.
  • Now select Organization Management and click on the + sign.
  • In the next dialog, provide Name and Description, then click on the +sign under the Roles.
  • Next will be to select a role window, select Mailbox import/export, and click Add.
  • Now, wait for 24 hours before moving further (In my case, I could create an import job after 15 minutes, so keep checking).


  • Go to
  • Then click on the Information governance tab and click on the Import option.
  • On the import page, click the Import PST files option and click the +New Import Job option.
  • In the next wizard, name your import job and click on the Next button to continue.
  • Now the Microsoft will provide you with two options to import your data. The first one is to upload your data online, and the second is to store your PST files on a hard drive and ship the hard drive to one of Microsoft’s locations. Here select the upload your data radio button and click Next.
  • From the next window, copy your SAS URL and also download the AzureAzcopy tool.
    Once download the AzureAz tool, install and open it to initiate the PST to Office 365 migration process.

Word of warning: Make sure your PST file does not exceed the size of 20GB. Also, in Office 365, the default size for an email message is 35 MB (Maximum is 135 MB).
Now run the following command:

AzCopy.exe /Source:”\\Your Machine Name\Your PST Folder Name” /Dest:”Your SAS URL” /V:”Provide Location to Save Log File” /Y

Then, upload the PST file you want to import into Office 365. Next, we’ll create the CSV files for the desired migration.

  • Visit
  • Then, Go to the information governance tab and select the Import option.
  • Now, click on Import PST Files and hit the New Import job button.
  • After that, enter Job Name and click the Next button.
  • Select upload your data and make a click on the Next button.
  • Then select I’m done uploading my files, and I have access to the mapping file check boxes.
  • Click on Next and click on the Select mapping file.
  • Select the CSV file and click on Validate
  • If your CSV file is correct, then it will return a green message. After that, click on Save and Close.
  • Once done with all the steps, make a click on the Refresh option and wait until the progress is shown Ready to import to Office 365.
  • Now click on the Ready to import to Office 365 option. In the next window, click Import to Office 365.


  • On your data filtering step, select the Yes I Want to filter data before importing option. Then click the Next button.
  • Now you can apply a filter like import data that is 1-year old/2 year old. Click on the More Filtering options to select message class and message types to import.
  • At last, click on the Import data option and wait until the process gets completed.

It is the hand-operated technique to import PST to Office 365. As you can see, it is a complicated one, but it works.

Why don’t fall for Manual Techniques?

  • First thing first, the manual method is full of complications, and to err is human. Hence, a single misstep and all your PST file data may get corrupt.
  • If the PST file contains an item over 150MB, the manual process will skip that item.
  • The manual process can take up to months. It üçyol escort depends on the size of your PST files. Also, the manual method provides an importation speed of around 24 GB per day.
  • The Drive Shipping method can cost $2 per GB and can become very costly.

Import PST to Office 365 without any headache

It is clear that the manual technique for PST migration into Office 365 is a hectic task and not everyone’s cup of tea.

Luckily there are many vendors on the internet that provides automated solutions. One recommended and used by many Office 365 administrators and data migration engineers is, Shoviv PST to Office 365 Migration Tool.

Migrate PST to Office 365 mailboxes in simple steps:

  • Install and Open the migration tool
  • Then click on the Add OST/PST files option. Next, browse the PST files you want to migrate and click Next.
  • Now, select any folder from the left pane and click Office 365 option on the ribbon bar.
  • In the following wizard, check/uncheck subfolders as per need and click the Next button.
  • A new wizard will open, provide Office 365 admin credentials and click the Next button.
  • Now map the PST file with Office 365 mailboxes to migrate them accordingly and click the Next button.
  • Next will be the filter dialog. Use the filter to include/exclude PST items on the message class and date range basis.
  • Users also can use the email translation and folder mapping feature by clicking the Advance option.
  • At last, click on the Finish button, and the software starts the PST to Office 365 migration.

It is the process to import PST to Office 365 mailboxes with an menemen escort automated tool. The software completely automates the migration process and eliminates the risk of data loss and human error. Many non-technocrats had also recommended this tool because of its convenient GUI.

Where Shoviv PST to Office 365 migration tool wins?

  • The software automates 90% of the migration process and completely eliminates the risk of data loss.
  • The tool comes with free 24×7 technical support. Hence, you can take the help of professionals anytime you face any issue in the migration process.
  • With the automated software, users can import multiple PST into Office 365 mailboxes, Archive mailboxes, Public folders without any glitches and technical setup.
  • The software provides a speed of 2GB/hour. Also, users have to pay fix price to migrate up to the maximum possible size of data.
  • If your PST to Office 365 migration process gets interrupted, you can resume it using the incremental export option.
  • With this tool, you can migrate even a single PST item and PST files up to the maximum possible size.

Bringing all together

This write-up keeps the 2 working methods to import PST to Office 365 mailboxes. I have described narlıdere escort the complete step-by-step process of both processes. Now it depends on you what you choose. Shoviv PST to Office 365 also offers a free version, just install and use it.

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