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Change your QuickBooks Password for Admin and Other Users

Learn the procedure to recover or reset the lost QuickBooks password for admin or other users

A QuickBooks administrator password is required to access all of your data in which a user has stored all of your data in QuickBooks files. To stay a robust password it protects all of your business from unauthorized access associated with folk’s most vital information or their private details that kept as hidden.

However, the need to enter a password also will lock you out from accessing the knowledge if you’ve got lost the password. If you the other user have encountered an admin password issue in your QuickBooks then read carefully this blog. We’ve shared a few steps that you simply should follow to reset/recover your QuickBooks password.

Points to recollect while changing the password

After you’ve got made up your mind to vary the password or if things demand to vary the password, there are certain points that you simply can’t afford to miss.

  • As per the password prescribed criteria, your password should be a minimum of seven characters
  • Alongside that, it should contain a minimum of 1 numeric character.
  • 1 uppercase letter is important
  • And spaces aren’t allowed in passwords
  • Also, passwords are case sensitive
  • Confirm that you simply create a touch complex password
  • One important thing to be considered is that the caps lock and therefore the num lock lays an impression on the password.

The security is one of the main concerns, to stay the software, and therefore the data safe, the user should reset the QuickBooks password at a timely interval. This decreases the probabilities of a cyber attack.

Information required for resetting the password

Before changing the admin password, QuickBooks accounting software takes numerous precautions to authenticate the identity. The whole process required certain information and account details, which include the following:

  • QuickBooks 15 digit registration number.
  • Full name of a licensed contact using the QuickBooks account.
  • The user also required the e-mail ID of that specific contact.
  • The registered business contact number is additionally needed for changing the password.
  • The postcode registered with QuickBooks is additionally within the list.

It should be noted that the small print should be entered within the same way as they seem on the Intuit Account. After collecting all the mentioned details, the QB user can move to the method of adjusting the password.

Step 1: Determining the sort of password to reset

Before jumping on to the solutions to vary or reset the password, it’s considerably important to first determine the sort of password that you simply want to reset. The rationale you would like to work out the sort of password is that the answer for changing QuickBooks password for admin user and other users are different.

Change the admin password if:

  • You are doing not require any quite user name and you directly use a password to check-in.
  • Also, if you employ “Admin” or another admin user name that was created earlier.

User password

There is often a situation when the user isn’t an admin user and needs to reset or change the QuickBooks password for the normal user. Then in such cases, the user can contact the admin user and ask them to vary the user password for them.

Methods to reset/change the password for QuickBooks admin

There are often certain cases, and therefore the fixes to everyone vary. Allow us to have a glance at each of the case:

Case 1: Reset Admin password for QuickBooks 2020

  • The QuickBooks desktop 2020 user meant to pick “I forgot my password” on the corporate login window.
  • Then, choose an email from the drop-down list and hit Next. The user will receive an email containing a token to reset the password.

Note: If the drop-down list doesn’t show your email address, then tap on to the “Don’t see your email within the list above?” option and continue as per the instructions provided on the screen.

  • Lastly, enter the token that you simply got via email, and reset your password successfully.

Case 2: Reset Admin password for QuickBooks 2019 and earlier versions

For QuickBooks 2019, first of all, open the software. Click on the “I forgot my password” link present within the login window.

  • After clicking on the link, the user is going to be required to enter the required information. The knowledge will include:
  • The registration number
  • The name, email address, ZIP code, and telephone number.
  • Hit OK and you’ll get a code at your registered email.
  • Then follow the instructions and make a replacement password.

Case 3: you recognize the password and easily want to vary it (For other versions of QuickBooks)

  • First of all, the user required to open the corporate file.
  • The subsequent step is to pick Company > found out users and passwords > change your QuickBooks password.
  • Moving ahead, the user has required to enter the present password within the current password field.
  • Then, the user is required to enter your new password, within the New Password field and therefore the Confirm New Password field.
  • The last and final step is to tap on the OK button.

Case 4: Forgotten the password or lost (For other versions of QuickBooks)

Solution 1: Resetting the Admin password using the security question

  • The primary step during this process is to pick I forgot my password, within the QuickBooks desktop login screen.
  • Once through with that, the user has required to click on answer the safety question then click on the OK button.
  • The subsequent step is to click on close after seeing the message on the screen: Your password and challenge answer and question are removed, and your company file is not any longer password protected.
  • Then, the change QuickBooks password window will appear. Alongside that, the user required to click on Enter a replacement password and new challenge question.
  • And therefore the last and final step is to click on OK, and your file will open.


Solution 2: Resetting the admin password employing a reset code (Admin only)

  • To start with, the user has required to settle on the tool supported the version of QuickBooks that he/she is currently using.
  • Then, from the QuickBooks version, the user meant to settle on the version of QuickBooks desktop.
  • Moving ahead, the user has required to fill within the QuickBooks registration number and other required information, followed by hitting submit.
  • The subsequent step within the list is to, accept the license agreement and tap on the download option.
  • The user required to click on download now option that might appear on the subsequent screen.
  • Once through with that, the user has got to enter the token number that he/she may need receiving via mail.
  • Within the next step, the user required to settle on an equivalent QuickBooks version.
  • Then, tap on the browse for the company file option and choose the corporate file that he/she wishes to reset the password for.
  • Now, enter the new password within the required field, and hit the reset password option and you’re good to travel.

Steps to Change/ Reset another user’s password in QuickBooks

The above-stated steps were to vary the admin password, whereas the steps for changing another user’s password are often different. Allow us to have a glance at the steps involved in changing the password for an additional user.

  • Firstly, log in to the corporate file as an administrator.
  • Once through with that, the user has meant to go to the corporate menu then click on the found out users and passwords, followed by clicking on to the found out users.
  • Within the next step, the user has got to enter the password once more, when prompted.
  • Then, choose the user whose password has required to change, from the user list.
  • Then, hit the edit user tab.
  • Now, enter the new password within the required fields.
  • And therefore the last step is to hit next twice alongside tapping onto the finish option.

Final words..!

The above-mentioned steps should assist you to change your password for QuickBooks Desktop. However, If you’re facing any trouble regarding resetting your password you’ll call our around the clock QuickBooks password recovery support team.

Our experts bring with them years of experience also as innovative tools and technology and may assist you to fix this or the other accounting related issue within the least possible time.

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