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Computers and Technology

Different Types of Exchange Migration to Office 365 for Clarity

Upon searching for methods, you will find different types of Exchange migration to Office 365 techniques over the internet. Therefore, in this article, we have simply discussed the most used and reliable approach to perform this operation safely without any data loss.

Since the use of cloud-based mailing services has increased with time, more businesses each day are planning to switch to Office 365. In this article, we will discuss each scenario for this operation. Let’s start with the most asked question.

Why Office 365? Because it provides web-based communication, collaboration, and productive applications.

It is also true that migrating from one platform to another can be a headache due to the lengthy and complicated steps involved.

Each migration method is useful and highly successful but only for those who have the technical expertise required and know how to perform the operation.

Now, before moving to these migration methods, take a quick look at the factors to consider before choosing a method.

Factors to be Considered When Learning Different Types of Exchange Migration to Office 365 Methods

When talking about migration to Office 365 from an On-premise server, you will find various options to take under consideration.

Before doing so, there are certain factors that you should keep in mind and then go for a suitable method.

Find them listed below:

  • Note the time that will require for migration
  • Decide on a migration budget
  • List the data the needs to migrate
  • Your current email system
  • Record the existing version of Exchange Server

Once you know everything mentioned above, take a look at the different types of Exchange migration to Office 365 techniques described in the next section.

What Are the Methods to Migrate Data from On-Premise to Cloud?

There are four methods that can use to perform the migration procedure. If you want a professional solution that is not at all complicated, doesn’t take much time and is highly recommended by experts, use the Exchange to Office 365 Migration Tool.

Use the Free Demo

This amazing utility comes with a free demo version. Users can easily download this utility’s free versions in order to hands on the working and the performance in the real life scenarios. Moreover, it allows users to migrate two user’s accounts free without paying any cost. For further migration, they need to purchase the license of this utility. Which is available at a reasonable price.

If you want to know the manual methods as well, they will be discussed in the latter part, First, the benefits and the working of the software are explained.

Software from the Different Types of Exchange Migration to Office 365 Solutions

When you use the tool for migration, it will support transferring multiple user mailboxes simultaneously in a single shot.

It is also possible to migrate data from the mailbox according to a certain time duration and from specific items only by using the Date and Category filters respectively.

Moreover, after completing the migration process, the tool offers a Delta Migration option to export only the newly arrived data from the mailbox.

Let’s take a look at the exportation process using the tool.

Also read: If you are looking for a step by step guide to perform Office 365 tenant to tenant migration without facing any issues. Then follow this linked article to perform this operation without any hassle or data loss.

Working Steps of the Software to Transfer User Mailbox

To use this method from the different types of Exchange migration to Office 365 solutions, use follow the given steps:

Step 1. Install the tool and click on the Setup tab to choose the Source as Exchange and Destination as Office 365.

Step 2. Here, go to the Workload Selection section and mark the categories that the data is to export from. Apply the Date-filter for each category you mark if so required.

Step 3. Fill the Exchange server details in the source window and hit the Validate Click on the Next option.

Step 4. Enter the Office 365 admin credentials in the destination window. Press Validate to assign permissions and hit Next.

Step 5. This technique from the different types of Exchange migration to Office 365 allows users to add the user mailboxes via Fetch users or Import users

Step 6. Hit the Start Migration button to initiate the migration task.

If there is a need to run the migration procedure again, there are three modes for that. That can greatly help you in managing the whole data without creating duplicate files:

  • Retry Failed Items: Use this option to migrate only the failed or skipped items (if any) from the previous process.
  • Re-Run Full Migration: This feature allows to migrate all the data from the mailbox again.
  • Delta Migration: To perform migration for only the newly arrived emails, you can use this feature to scan the mailbox again and transfer the required data only without creating duplicates.

Manual Methods from the Different Types of Exchange Migration Office 365

There are three manual methods that a user can apply for exporting data from Exchange server mailboxes. Check these out as given below:

Method 1 – Staged Migration

With the help of the Staged Migration method, all the data will move in batches from Exchange 2003 or 2007 versions. The medium sized businesses with over 2,000 mailboxes can benefit from this method.

This migration method uses the Directory Synchronization tool to replicate your accounts from the Exchange Active Directory database.

Method 2 – Cutover Migration

Using the Cutover migration method from the given list of different types of Exchange migration to Office 365 techniques, all the data will export at once.

This means that the all the mailboxes, contacts, & distribution groups will be exported altogether. It is best suited for small companies having less than 150 users and works with Exchange server 2003, 2007, 2010, and 2013 versions.

Remember: It is mandatory to reconfigure every user’s Outlook profile to connect to Office 365.

Method 3 – Hybrid Migration

To start with this migration technique, you first have to create a hybrid environment so that the data can sync and the user’s accounts can be managed for both the platforms.

The hybrid migration method from different types of Exchange migration to Office 365 is available for Exchange server 2010 and higher versions. It allows to keep selective data On-premise and certain data to migrate to Office 365 as required.

Moreover, it is possible to sync the passwords and implement a single sign-in to the team for making it simpler to log in to both the platforms.

Applying all of these manual techniques is not as easy as it sounds. There are pre-migration and post-migration checklists that need to fulfill.

Migrating data is also not simple since there is a high level of technical expertise required for performing this operation.

Final Observation

All the different types of Exchange migration to Office 365 methods are explained here. The manual methods can be used for a successful migration procedure but only if the user has the required technical knowledge. Moreover, users must know the potential risk of data loss and corruption before going through the manual approach.

The software explanation is a simple way out of the complexities involved which can perfectly transfer data from multiple user accounts in bulk with no data-loss risks. Therefore, it is best to use the utility over the manual approach to accomplish this task without any data loss or complications.

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