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Manage User and Permission in QuickBooks – How to?

The QuickBooks accounting software was developed by Intuit to assist you to retain track of all expenses in your business, yet as automate things like invoicing and reporting. You’ll add new users and provides them permissions if you wish to permit people to access and work on your company file. However, you would like to be logged in to your company file as an administrator to manage user and permission in QuickBooks.

Steps to manage QuickBooks permissions

For QuickBooks Online

  • Select the gear icon
  • Choose Manage Users
  • Select New on the proper side of the screen
  • Select the designation/type of the user and following the steps as specified
  • Regular or custom user:
  • Select Next at the underside right
  • Select what access rights you’d like them to own. Then select Next
  • Enter the new user’s profile. Select Next
  • Select Finish
  • Company administrator:
  • Select Next at the underside right
  • Enter the new user’s profile. Select Next
  • Select Finish

For QuickBooks Desktop

  • Launch QuickBooks and log in to your company file as an administrator.
  • Click “Company,” select “Users” and choose “Set Up Users and Roles” from the menu to open the Users and Roles window. All users that have access to your company file are listed within the Users list.
  • Select the user that you simply want to edit and click on the “Delete” button to delete the user or the “Edit” button to open the Edit User window.
  • Type a new password within the “Password” and “Confirm Password” fields to alter the user’s password. Select a task from the Available Roles list and click on the “Add” button to assign it to the user.
  • Click “OK” to save lots of new settings for the user.
  • Click the “New” button to open the New User window.
  • Type a name for the user within the “User Name” field and a password within the “Password” and “Confirm Password” fields. Select a job from the Available Roles list and click on the “Add” button to assign it to the new user.
  • Click “OK” to make the new user.

Warning message:

Sometimes you receive a warning message while accessing a specific folder. Therein case, it’s recommended to execute the QuickBooks File Doctor. It’s the foremost effective tool of Intuit that’s specifically developed for the target of fixing several company files and resolving corrupted documents.


By performing the aforementioned steps written within the above article you’ll effectively manage user and permission in QuickBooks. Just in case you would like to understand further guidance or explore more about the QuickBooks domain then reach the helpdesk expert team at 1914-292-9886. The professionals are capable enough to make sure that each one of your issues has prohibited in time and in an efficient manner.

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