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Computers and Technology

Exchange to Office 365 Migration

Cloud computing has a great impact on today’s business practices. We can safely predict coming years will be the year of the cloud. Every day, new technology is getting announced. Office 365 is the perfect tool for businesses who want to handle their emailing system in the cloud. The best part about Office 365 is that it comes with multiple built-in apps, and users don’t have to worry about service changes because Microsoft handles them.

There are several options for Exchange to Office 365 migration. However, migrating from Exchange 2010 to Office 365 is not a simple task for System Administrators or users; it can be inefficient due to glitches in the process or result in data loss if performed incorrectly. To migrate Exchange to Office 365, we will discuss the available options through this article.

Firstly, we will check the reasons behind users switching from hosted Exchange to Office 365

Top reasons to migrate Exchange to Office 365

We are seeing a rise in the number of companies looking to upgrade their infrastructure: as a result of an increasing number of businesses moving to the cloud for IT cost savings, flexibility in delivering the latest tools, enhanced productivity and collaboration, decreased infrastructure complexity, and improved security.

  • Office 365 aims to minimize costs by using a subscription model, in which users just need to pay the subscription fees rather than investing in the infrastructure.
  • Users can access the Office 365 data easily at any movement on multiple systems. This feature will allow users to manage the work with ease.
  • When opposed to on-premises Exchange, Office 365 offers better data security, making it the clear winner.
  • Built-in malware protection helps saving user data from external threats like virus attacks, ransomware, and spyware.
  • Microsoft Office 365 is scalable for both small and large companies. If you have ever dealt with on-premises IT solutions, you’re familiar with the frustrations that can arise when machine resources or storage are exhausted. Upgrading isn’t cheap, and the costs will merely add up.

How to migrate Exchange mailboxes to Office 365

Generally, there are multiple ways for Exchange to Office 365 migration depending on the currently using email system.

If we need Exchange to Office 365 migration, there are three native approaches:

  • This approach will allow the user to migrate mailboxes at once.
  • In this, user mailboxes will get migrated in small batches. Select this approach when an organization wants to keep both actual, on-premises email servers and cloud-based mailboxes while migrating users to Office 365.

Planning the Exchange to Office 365 migration

Need to understand about the current infrastructure

It is essential to check your existing infrastructure before going into the migration. Microsoft also provides a complete set of procedures to understand your current infrastructure to plan for the coming infrastructure.

Evaluate the time required for Exchange to Office 365 migration

Before moving towards the migration, you need to consider the amount of time it will take to complete the migration task. The internet speed, which slows or speeds up the migration, is a dominant factor influencing the migration’s swiftness. If the migration is sluggish, you won’t be able to use Exchange Server or Office 365 for a long time.

You need to select the method to migrate Exchange to Office 365 from the three available migration methods, as described above. We will take a brief look at each of these methods one by one.

Cutover Migration

A cutover migration allows users to switch their mailboxes from Exchange to the Office 365 platform all at once. Microsoft Exchange Server 2003 or later installed in the new on-premises Exchange organization. There are less than 2,000 mailboxes in the on-premises Exchange company.

Points to Consider before starting the migration: –

  • Through cutover migration, there is a limit to migrate not more than 2,000 mailboxes to Office 365. However, only 150 mailboxes are suggestable for Exchange to Office 365 migration.
  • Your on-premises Exchange organization’s primary domain name must acknowledge as a domain owned by you in your Microsoft 365 or Office 365 organization.
  • After the migration completion, each user with an on-premises Exchange mailbox will be a new user in Office 365. You must assign licenses to the users whose mailboxes have migrated.

Staged Migration

Staged migration enables users to move their mailboxes from the o-hosted Exchange to Office 365 in small batches. This method is beneficial when you are currently using Microsoft Exchange Server 2003 or 2007 and need to migrate more than 2,000 mailboxes.

Before beginning the migration, there are a few things to keep in mind:

  • For a staged migration to function, you could use Azure Active Directory sync to synchronize accounts between your on-premises Active Directory domain and Office 365.
  • Your on-premises Exchange organization’s primary domain must verify with your Office 365 organization.
  • The only mailboxes that will be transferable are user and resource mailboxes. Other recipient types, such as distribution groups, contacts, and mail-enabled users, are moved to Microsoft 365 or Office 365 using directory synchronization.

Hybrid Migration

Individuals may use this tool to move existing mailboxes between Exchange Server and Exchange Online. A person does not need to build a new mailbox or import information during this process.

If you have the latest version of Microsoft Exchange Server, then this migration is beneficial.

Limitations of Native Methods:

  • These techniques take a long time and result in a lot of downtimes.
  • Exchange administrators must be well-versed with the technicalities of mailbox migration.
  • Migration to Office 365 can often result in data loss.

All these native methods are free to use but a bit difficult to implement and time-consuming too. To cope-up with these limitations, it is suitable to use a professional Exchange to Office 365 migration tool.

An Automated Exchange to Office 365 migration tool

If you want to avoid the risks and time involved in manually migrating Exchange mailboxes to Office 365, the Shoviv Exchange Server suite will help you a lot.

It also overrules the permission required during Exchange to Office 365 migration using any of the native methods. It is becoming the emerging solution for all Exchange related issues. Now, check out the notable feature of the tool:

  • It efficiently recovers inaccessible and corrupted.edb,.pst, and. ost files, as well as exporting. edb, .ost, and.pst files into Live Exchange, Office 365, and Outlook Profile Mailboxes & PST Files.
  • The feature of the eDiscovery function to locate unique items based on item properties, users can use the eDiscovery function for unique items based on item properties such as subject name, sender name, recipient name, attachment availability, date requirements, and so on. This feature improves the Software working experience.
  • The software can also save items to the local directory in EML, MSG, RTF, vCal, and vCard formats.
  • When the tool is linked to the software source, you can see the mailbox folder hierarchy and item information. This feature double-checks the accuracy of the user’s details.
  • This tool enables users to save the recovered items in multiple formats such as HTML, EML, MSG, RTF, etc.
  • The software offers various user-centric features that make Exchange to Office migration easier even for non-technical users.
  • This tool demo version is available to download where-in the users can process the first 50 items/folder.

Wrapping Up

You can use Shoviv Exchange Server Suite; it is one of the best Exchange migration tools for Exchange to Office 365 migration. It can migrate multiple numbers of mailboxes in a single cycle. Many filters are available to help you migrate only the data you want. You may also arrange the migration to take place at any time that is convenient for you.

Source: https://www.shoviv.com/exchange-migration.html

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