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How to secure Gmail Mailbox from Cyber- Attacks?

Are you using Gmail and want to secure Gmail mailbox from cyber-attacks? Then you are in the right place. Read the full article and learn about the different methods to protect your mailbox data. Before we move ahead, let’s know about Gmail.

What is Gmail and Its Uses?

Email is a common communication medium in today’s world. Various email service providers offer multiple email services like sending/receiving messages, saving calendar data, contacts, journals, tasks, events and other email services.

Gmail is one of the email services provided by Google that is widely used throughout the world. The most important thing is that it is a free service in which the user can access Gmail in any web browser on any device. It also supports the use of the email client through the POP and IMAP protocol.

As Gmail mailbox contain some crucial information of users, it is necessary to protect our email account. Now the question is raised, why do we need to secure our Gmail mailbox from cyber-attacks?

The importance of having our Google account protected

n the last five years, the way of working and receiving correspondence and information has changed a lot. Right now it is becoming a trend more and more to work in the cloud. Therefore, sharing an Excel sheet with co-workers is becoming more and more common. It is also normal to have shared folders and private company documentation. A safety failure of one worker can put an entire company at risk, as has happened with the “big ones”, where the weakest link was the worker.

Also, not everything has to do with the workplace. It also affects our private and personal lives. With the arrival of the digital age, one of the things that have happened is that a large part of the correspondence on paper has disappeared.

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Last but not least, there are private emails with family and friends that we want to keep safe as well. Ultimately, seeing the current panorama, we seek to protect your Google account from being hacked, since the vast majority of users use Google’s popular Gmail service. When we talk about Google accounts, we do it in the plural for a reason. We are not referring only to the personal account, but also the work account. Both must be adequately protected.

Cybercriminals know the important value that access to our accounts can bring you. For this reason, we must backup Gmail emails to a computer, have a strong password or create two-step authentication.

How To Secure Gmail Mailbox from Cyber Attack?

There are two methods mentioned in this article that protect your mailbox account from cyber attacks.

#1. Using Strong Password

#2. Using 2 Way Verification

Let’s discuss both methods in a detailed manner. So, let’s begin with the first one.

Method 1. The first line of defence: Use a Strong Password

Our first barrier against cybercriminals is having a strong password. When cybercriminals manage to attack a Google account, it is generally because a password is not very secure or has been previously stolen from a service where we also use exactly the same password. So it is necessary to create a strong password to save the Gmail mailbox from cyber attacks.

Another factor that we must also take into account is that we must change our passwords periodically. For example, if you suspect that your password has been stolen, or you have had to use it on a public computer, this is a good time to change it.

When preparing our new password we also have to follow a series of recommendations:
  • Do not use the same password for everything.
  • Avoid using the date of birth, and other public events easy to find out.
  • Do not leave it on a post-it attached to a monitor
  • Never write it down on a paper that we always carry with us
  • Not ever save it in a file without a password on the desktop of our PC.

The first thing we have to do is access our Google Account. If you have not logged in, you will have to enter the password. Once inside we will go to the Security section. We are going to ” Sign in to Google, Password” and there it asks us to re-enter it. Next, a screen to Change Password appears.

To end this section, it should be noted that Google allows us to check all the passwords that we have synchronized in Google Chrome. If you click on the previous link, it will show us if there has been any leak and if they have been exposed. In addition, it will tell us if our passwords are not secure and if they should be changed.

Method 2. How Google’s 2-Step Verification Works

Gmail 2 step verification

 

Two-step verification will protect us from malicious users even if they have our password. It is about adding an additional defence to your Google account to avoid hacking. When someone steals our password, they could block you from accessing our account. In addition, it could delete all your content, impersonate our identity and use the account to reset the passwords of other accounts that we are using.

If we activate it, the process to log into our account will be somewhat different. First of all, every time we log into Google, we must enter our password. In this sense, it does not change much, the difference is just one step is added.

The second thing that will happen is that a code will be sent to our phone through a message, a voice call or our mobile application. In this way, if someone tries to enter our account, since they do not have that data, they will not be able to access it.

How to enable Google Two-Step Authentication

Once we know the advantages that Google’s two-step verification offers us, we will explain how to activate it. Firstly put a strong password to secure Gmail mailbox from cyber attacks.

Two-step verification is also known as two-factor authentication. This will add an additional layer of security to our account in the event that our password is stolen. The first thing we have to do is enter our Google Account by entering our password if we have not logged in. Then we will have to go to the Security section, Sign in to Google and click on Verification in two steps.

Steps To Activate 2 Step Verification

At that moment we will get a screen like this:

 

  1. Here what we have to do is click on Start and we will advance to the next screen.

Gmail 2 way verification

 

2. In the first part, we will choose the device that will control the two-step verification. By default, it will assign one of your main smartphones. In this case, Google has detected the correct one thanks to the fact that I have my phone number registered in the account. Then, you can also click “Show more options”:

3. Here it gives the possibility of using a security key, or text message or voice call. In this case, I recommend doing nothing, that is, if you do not plan to use it, it is better not to open this section. Next, we are going to click ” Try Now ” to get to the next step.

4. At that time Google has sent a request to our smartphone. At that time you must take your phone and unlock it when you receive a notification. Then you have to click Yes to that request.

5. Once the request is accepted on our smartphone, we will proceed to carry out the last steps. Then, to get the codes, I chose the “Text message” option. Then I received an SMS on my smartphone and entered them. If done correctly, a final screen will appear.

gmail 2 step verification via phone

6. To finish with the verification in two steps of Google we simply have to click Activate. From now on we have an additional layer of security that protects our Google account.

Verify 2 step authentication

Conclusion

Here is the complete guide to saving Gamil mailbox from cyber attacks. Here in this blog, we mention two methods to save your account from hacking. Go for Email Backup Wizard for generating archive files of the entire Gmail account. Your emails will remain in their original format without any data loss.

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